Traditional club shops are plagued by manual cash handling, lost order forms, and "dead stock" sitting in gear bags. Store transforms your commerce from a logistical burden into a streamlined revenue stream that is fully integrated with the MyAthlete Financial Engine.
By treating kit orders as ledger entries rather than isolated transactions, Store eliminates the need for parents to "pay twice" and reduces transaction fees for the club.
1. Product Architecture: Variants & SKU Logic
Store uses a hierarchical product model designed specifically for sports apparel. You don't just sell a "Club Hoodie"; you sell a product with deep attributes.
- Variant Mapping: Define sizes (S, M, L, XL), colors, and personalization options (e.g., "Add Swimmer Name") as discrete sub-items.
- Dynamic Stock Tracking: Set hard limits on specific sizes. If you only have 5 "Small" swim hats left, the system automatically marks that variant as "Out of Stock" while keeping "Large" available.
- Visual Catalogs: Upload high-resolution kit images directly to the user dashboard for a professional, "Amazon-style" shopping experience.
Pre-Order Windows
Maximize bulk-buy discounts from suppliers. Store allows you to set Closing Dates for order windows. The store collects orders but doesn't process the "Batch" until the window closes, allowing the Treasurer to place one single, accurate order with the manufacturer.
2. The "Delayed Ledger" Workflow
One of MyAthlete’s most powerful features is the Delayed Ledger Integration. Instead of charging a parent €45 immediately for a tracksuit (and the club losing 2.5% in Stripe fees), the purchase is "Staged."
- User Purchases: The parent selects the item and "Confirms Order" via their mobile app.
- Ledger Staging: The €45 charge is added to the family’s Temporal Ledger as a pending item.
- The Monthly Sweep: At the end of the month, the kit cost is bundled with their monthly membership fees into a single "Monthly Sweep" transaction.
- The Result: The club pays one transaction fee instead of two, and the parent has a consolidated bill.
3. Order Fulfillment & Distribution
Moving kit from the club cupboard to the swimmer is often where the system breaks down. Store provides a digital Fulfillment Dashboard for the Kit Officer.
- QR Code Collection: When the kit arrives, the parent receives a QR code in their app. The Kit Officer scans the code on the pool deck to mark the item as "Collected."
- SmartGroup Notifications: Automatically broadcast a message to the "National Squad" SmartGroup when their specific squad-branded gear is ready for pickup.
- Fulfillment Logs: Track exactly who collected what, and when, creating a digital paper trail for every item of stock.
4. Financial Transparency & Reporting
Store provides real-time "Profit & Loss" visibility for your commerce operations. Treasurers can generate reports based on:
- Stock Valuation: The total value of unsold kit currently in inventory.
- Revenue by Category: See whether training equipment or competition kit is your primary margin driver.
- Debt Linking: If a family is in arrears with membership fees, Store can be configured to "Soft-Block" new kit purchases until their balance is cleared.
5. Workflow Comparison: Manual Shop vs. Store
| Process | Manual/Legacy Shop | Store Advantage |
|---|---|---|
| Payment | Cash, Revolut, or separate Stripe links. | Integrated: Bundled into monthly ledger sweeps. |
| Inventory | Manual count or "best guess." | Real-Time: Automated variant-level tracking. |
| Ordering | Tallying up paper forms/emails. | One-Click: Export consolidated supplier order lists. |
| Collection | Chasing parents at training sessions. | QR Verified: Secure, scanned collection logs. |
Pro Tip: Fundraising Items
Use Store for non-kit items like "Gala Raffle Tickets" or "End-of-Year Awards Night." It’s the fastest way to collect "one-off" payments without creating new billing groups.